A favorite topic of GTD'ers is the contexts that we each choose to identify the times, tools, or locations by which a given task can or must be undertaken. This is a highly personalized decision, and I've learned a lot from seeing how other people are doing it.

Since I see it's been a while since I've talked about how I'm using contexts, here's an update that reflects how I'm now using Kinkless GTD and iCal to keep things wrangled.

[This is a first-person account of what's worked for me in preparing to gut the crap out of my house; you should feel free to do or not do any part of this -- or just adjust the recipe to whatever suits your own needs, hangups, household fetishes, and budget. But you knew that, right?]

My past attempts at removing clutter have consistently bottlenecked at a few common points. Often I wasn't really committed to the idea of a full purge, so I'd ignore whole boxes of memorabilia. Other times, my goal was primarily aesthetic, so I'd end up shoveling things into pretty boxes and "organizers". But I finally realized what's really been stopping me from accomplishing anything substantial. It's so simple and so dumb that I'm embarrassed to admit it: my garbage can was too small.

Yeah, I mean that both literally and figuratively. Because part of my success in purging this time around has come from thinking much bigger in every way -- I want bigger changes from throwing out more stuff including the big dumb items that won't fit in a garbage can. Here's some tools and processes that have helped me.

If you’re kind enough to revisit here in the future, you’ll be hearing about a program called Quicksilver that’s become an important part of how I work with my Mac. I figure since I’ll be talking about it so much, it’s probably beneficial to give you a little lead time in case you’re interested in following along. So here’s a quickish introduction as well as some information and links on getting you started with the home version.

nocturne:nocturne [docs]

Fans of working in troglodyte mode should have a look at A1c0r's latest creation, Nocturne, an application that generates a "night vision mode" for your Mac -- similar to looking at a negative of a photo.

For years, you've been able to do something similar by hitting "ctrl-opt-cmd-8," which invokes "Switch to black-on-white" in Universal Access options (go ahead and try it, then hit it again to return to normal).

While A1c0r's improvements on this may seem subtle, they're very useful for allowing you to tweak your own preferences and minimizing distracting, full-color solarization effects.

• Proper color correction in monochrome modes - you don’t lose all your blues or reds when you tint the screen.
• Window shadow toggling - if glowing windows aren’t your thing.
• Background removal - hide the desktop picture so you don’t see a inverted version.

I love that you can pick your own tint for how the monochrome image is colored. Want an old-time sepiatone writing environment? No problem.

My tip? If you enjoy sitting outside with your laptop, but the sun is making your screen almost illegible, try flipping Nocturne on -- the contrast and darker backgrounds should help make reading and navigating much easier.

Like all Blacktree's stuff, Nocturne is free of charge.

[Direct download]

N S G C D | Home

I'm still in a de-cluttering mode these days (more on that soon), so I was intrigued by this resource, which arrived this morning via Mrs. Folders.

While primarily a trade group for "professional organizers," the National Study Group on Chronic Disorganization site has some handy documents and links to help with identifying and solving pathological problems with clutter and hoarding.

If you can tolerate the site's gruesome ardor for PDFs, you'll find some informative and eye-opening stuff. From their fact sheets page:

• Are You Chronically Disorganized? - The obligatory self-test. Mmm...yeah, I am guilty of #17: "Is it difficult for you to part with things even though they have outlived their usefulness?"
• Time Management for the Chronically Disorganized - "Remember that you are procrastinating if you work on a trivial task while a more important one remains undone."
• Tips for Communicating with the Chronically Disorganized - "Avoid what does not work...Don’t say: 'Just do it!'"

I really liked some of the Tips for Overcoming Procrastination for the Chronically Disorganized Individual or Household (excerpted):

Jason Snell and John Gruber on iPhone applications

Merlin talks with MacWorld Magazine’s Jason Snell and DaringFireball.net’s John Gruber about the likely future of applications for the recently announced iPhone. Who will be allowed to play? How does it affect the ostensible competition? Will this end up feeling more like a phone with an iPod, a Mac with a phone, or something altogether different? (5:48)

Grab the MP3, learn more at Odeo.com, or just listen from here:

Are you procrastinating? Or are you just thinking? | Gadgetopia

I think Deane's insights on procrastination and programming might actually be even more true of writer's block and for many of the same reasons. But perhaps unlike coding, the gestation period of a writing project almost always benefits from a series of very small starts.

While there are dozens of tricks for psyching yourself out of a perceived writing slump, you eventually learn that blocks are sometimes there for a theoretically plausible reason -- because you really haven't figured out what you're trying to say yet, but suffer crippling anxiety and dread about even committing the "shitty first draft." So, as with the programming example, your brain beats itself up for being such a laggard and you may stay locked in creativity-sapping inaction. But the truth is you're probably working on it already. The only way to find out is to start someplace. Anyplace.

As Neil Fiore wisely points out in his excellent book, The Now Habit, we usually have more than enough information to just start most any job. Don't begin by fussing about perfection or the "right" place to start, just start. You can get help midwifing the process through tools like outlines, mind maps, or talking to a duck.

But, if you've truly procrastinated even getting to the point where proper gestation and idea seeding can begin, you're understandably in a bit of trouble. Because now you have to go straight to producing the artifact (the code or the article or whatever) while your brain still craves that extra bit of time to turn it all over. Like they say, a pregnancy takes nine months, regardless of how many women you've put on the job. Don't slip on a deadline that makes you try to make an infant in one night.

When we meet, you and I, you will see for yourself one of my most humiliating traits. No it's not my acromegaly, my plaid pants, nor my atrocious hairpiece.

No, friend, you will be deeply annoyed to hear me ask you to repeat your name at least twice, and possibly five times, during our inaugural conversation. And, in subsequent meetings, even though your face will be forever etched upon my brain (a skill at which I absolutely excel), I will probably call you "Champ," "Chief," or possibly "Tex." Because, yes, I will have completely forgotten your name. And it's not just a bad memory that's to blame here (although, of course, my memory sucks, too) -- I'm convinced it's because I am a terrible listener, and because I suffer intermittent encoding errors at the time data is written to disk, so to speak.

In working to improve this socially-crippling liability, in general -- to hear what people are really saying rather than just using the down time to formulate a pseudo-clever response -- I've begun skimming the web for advice. I have these sites and tips to share with you so far, so listen up!

Our first modest change is to cancel something.

Think about all the things you've invited or allowed into your life in the past couple years (check all that apply):