Mad Professor: Getting Things Done

Getting Things Done has occasionally been criticized for lacking a focus on what I call Capital Letter Nouns -- as an action-based, tactical toolset for managing life's verbs, it was never intended as a top-down treatise on generating Big Life Decisions. I happen to think that's a big part of what makes it so appealing to people (esp. the techies who crave "actionable items") -- it takes you as you are and says "Okay, let's get to work."

But, funny thing: the folks who stick with GTD past the experimental try-on phase often discover it gives them sharper insight into their goals and values than some of the theoretically more lofty systems that are out there.

It's always satisfying to see folks make that big breakthrough, and that's what I hear Boing Boing's Mark Frauenfelder saying over at Mad Professor:

I bought the book and read it last year, and incorporated a lot of what I learned into my daily routine. But I re-read the book recently and came back with a deeper understanding of what the book is really about. The best summary is on page 19: "The real issue is how to make appropriate choices about what to do at any point in time. The real issue is how we manage actions."

That's the GTD process in a nutshell. It's about setting up a system that allows you to quickly review every single thing you want to do -- large (writing a book) and small (changing the wiper blades on your car) -- so you can decide on the best next physical action you can take to elicit the changes in your life that you desire.

Get those verbs under control, folks, and it's a shitload easier to even see the big nouns.

Seriously, though, suck it up and just check for new mail as seldom as your job and your patience will possibly permit. Really push the envelope on this, even just for half a day, and see if you don't notice a difference. The world actually can spin without you for a while.

Not all tasks are created equal. Our to-dos all differ in priority, complexity, time requirement, and context, so it’s probably daft to always capture and expose them in an identical way. I have a little trick for dealing with this that’s been working really well for me.

Back in the day, my to-do list was an egalitarian nightmare of inefficiency — verb-centric “next actions” through they all were, I commonly faced a task list that looked something like this:

• call Alice about Foo project
• fix line 125 of bar.php
• fix line 349 of bat.php
• take out kitchen recycling
• buy milk
• buy index cards
• sweep the decks

Now, the problem here might be self-evident to you smarter people, but I was missing an important concept: there is such a thing as too granular a task to track as its own event. In this instance, I was cruftifying my landscape with items that were way too detailed or tiny and, consequently, I’d turned my task list into an undoable roller coaster of un-focus. Just as “projects” are composed of “tasks,” I like to think that “tasks” themselves can often be collected into silos of small “mosquito tasks.” And my solution, as ever: text files and alarms.

Drowning in To-Dos? Get Organized! [Datamation]

Good overview of GTD includes some interesting thoughts on "time-sensitive" to-do-lists:

Some of my favorite recent threads on the 43 Folders Messageboard are -- perhaps not surprisingly -- about Getting Things Done. Stop by and join the Talmudic discussions of everybody's favorite productivity system.

Fresh Starts & Modest Changes

Earlier this month I began a short series of posts and podcasts called "Fresh Starts & Modest Changes." It was meant as an antidote to the pressure that many of us feel to upend our lives with poorly thought-out new year's resolutions. The idea was to get you thinking less about the unlikelihood of success in mounting sudden, ginormous change, and more to suggest some subtle adjustments for making life just a bit more pleasant, productive, and your own. Tweaking as you go, instead of trying to treat your mind like some kind of a microwavable corn dog.

We're getting to the end of the month now, so I wanted to wrap up with a few thoughts on the value of small changes, but I'd also love to hear about any of your own fresh starts and modest changes -- particularly hoping you'll share the ways you've had the best success keeping on track with the adjustments you've chosen to make.

blackrimglasses.com » My So Called Digital Life Pt 1 - The Environment

My pal and occasional partner-in-crime, Ethan Kaplan, has begun a series on how he keeps his astonishingly overstimulated life together. The first installment mostly covers his environment and setup for home, work, and mobile computing.

This is something I've mentioned before, but since it's worked so well for me I think it deserves a place in our Modest Changes series.

I've had a habit over the years of allowing myself to get so busy that "no" becomes my default answer to practically every question -- this has been especially true when it came to helping with friends' projects or doing non-paying work for worthy causes.

Obviously, in many ways it's healthy to learn how to say no; you avoid over-committing by ensuring that you've thought through all the work on your plate and then never take on new commitments without knowing there's room to spare.

The good news is that there's actually an even healthier middle path between "Sure. Anything you say" and "No way. Never." I call it "the qualified 'yes.'"

Like a lot of the best fresh starts, this one's a total psych-out; also, like most of the best ones, you won't believe how well it works until you actually try it for yourself.

1. Open your email program and create a new folder called "DMZ"
2. Go to your email inbox and Select All
   • You might alternatively choose all email older than n days
3. Drag those emails from your inbox into the DMZ folder
4. Go, and sin no more.