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Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

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”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

Personal Productivity

Procrastination hack: '(10+2)*5'

Following on the idea of the procrastination dash and Jeff’s progressive dash, I’ve been experimenting with a squirelly new system to pound through my procrastinated to-do list. Brace yourself, because it is a bit more byzantine than is Merlin 2005’s newly stripped-down habit. It’s called (10+2)*5, and today it will save your ass.

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AskMe: Questions on getting it together

Here’s a quick sampling of Ask Metafilter threads on productivity, procrastination, and just getting it together. (You have to love a question on alcohol and procrastination.)

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Marc Eisenstadt: Paying the price of email overload

Eight years of email stats, pass 1

A thought-provoking analysis on the time and attention that a growing pile of email commands. Based on looking at several years worth of archived messages. The hockey-stick spam trends ends up seeming less significant than the raw volume of extra non-email work that email generates.

Marc Eisenstadt says:

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Guardian UK: Ben Hammersley on GTD and The David himself

Guardian Unlimited Technology | Technology | Meet the man who can bring order to your universe

43F confidant Ben Hammersley does a great piece on David Allen and GTD for the Guardian UK. Terrific summary of why GTD works as well as some nice insight into David’s background (DA & I share an obscure alma mater, you know).

Ben writes:

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Review: 'Kinkless GTD' for automated, elegant OS X task management

Kinkless GTD 0.61

Kinkless GTD

I think Ethan J. A. Schoonover may have struck a wonderful balance of power, simplicity, automation, and low-key good looks with his “Kinkless GTD” System.

By combining the stupendous OmniOutliner Pro with a bit of Applescript and pixie dust, KGTD provides a sensible way to manage Projects and Next Actions in one very clever little document. For those of you not already using and loving OO, this is a beautiful chance to see it in action.

The heart of the app lies in dedicated views (top-level outline rows for OO fans) for your Projects and their daughter Actions. Project view shows all related Next Actions, and Action view shows those NAs by customizable context (@home, @shopping, etc.). Additional views for periodic Reviews, Trigger Lists, Someday-Maybe, etc., make this a true GTD implementation—not just a tarted-up To-do list.

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Goodies from The Word Spy

Found a bunch of goodies yesterday on The Word Spy.

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Tiger's Spotlight: Smart Folders to monitor for large files

As my media collection grows and my downloads get larger and more frequent, my poor PowerBook is almost always this close to being completely full. Having an overstuffed drive can hammer your performance as well as take you off-task (“You Startup Disk is almost full…”), so regular deletion of crufty files is a part of most folks' regular Mac maintenance.

Although OmniDiskSweeper is my favorite way to exhaustively comb a drive for fat-assed files, it can be time-consuming on a large drive. So I often do a surgical strike with a few simple Spotlight Smart Folders to identify the most likely candidates for fast deletion. A few very basic suggestions:

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Happy Discardia: Let something go

Discardia: What is it?

Today begins the next season of Discardia (this one runs today through October 3rd). ‘Tis the season to get rid of some crap. Dinah says:

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Kendall Clark: AlphaSmart Neo's interesting for what it's _not_

On the Joys of Primitive Computing: The AlphaSmart Neo

I keep hearing rumblings about the AlphaSmart Neo, but haven’t put my hands to one yet. Anybody out there got one? Tried one? Seems a bit steep at $250, but I’d love to play with one (<accent belle=“southern”>Why, I declare: I do believe I’ve dropped my kerchief: AlphaSmart, would you be so kind…?</accent>).

Kendall Clark seems to think Neo’s part of a larger trend:

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The _Not_-To-Do-List

I suspect Jeffrey’s Not-To-Do list could use a place over most of our desks some days.

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Cranking

Merlin used to crank. He’s not cranking any more.

This is an essay about family, priorities, and Shakey’s Pizza, and it’s probably the best thing he’s written. »

Scared Shitless

Merlin’s scared. You’re scared. Everybody is scared.

This is the video of Merlin’s keynote at Webstock 2011. The one where he cried. You should watch it. »