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How are you Mac folks doing reminders and structuring to-dos?
Scott | Nov 29 2007
As of Leopard, I'm a transplant from Entourage to the Mail/Address Book/iCal/.mac combo. Over in Entourage for the past 7 years, I created a slick Zero Inbox system by using delayed reminders, using a cool combo of Applescripts that removed emails out of the Inbox until a time when I needed to deal with them. I haven't figured out a system yet in the Mail world. I'd love to hear how you Mac GTD'ers are using timers/reminders to postpone to-dos until the time you need to deal with them. I'm intrigued by OmniFocus, but it doesn't seem to be set up to do timers; more, it looks like a way to order ones to-dos in the sequence they need to be done. It might work, to switch from a popup timer world, to just remembering to look at a list. But before I dive in to OmniFocus, I'd love to hear how others are dealing with their to-dos using the Mail/Address Book/iCal/.mac combo. Thanks for any ideas. 38 Comments
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iCal Event NotesSubmitted by Joseph on November 29, 2007 - 9:32pm.
Not quite on point, but since the issue came up in a previous comment, here's my 5-minute adhoc solution for working with tasks and getting them syncing between iCal on iPhone and iCal on the desktop. I created an event titled 'Tasks', set its time to be the first event of the day (from 12am to 12:15am), and in its 'Notes' area I created a kind of simple task list template, just set up in a vertical list the basic context headings that fit my weekday routine - 'Home:', 'Office:', and 'Out:'. Beneath each of these context headings I added 4 blank lines headed by a bullet point. Then I set this event to repeat daily on weekdays. My routine changes a bit on weekends, so for Saturdays and Sundays I set up a similar repeating 'Tasks' event but with different contexts. That's it. Now, I don't claim to be a GTD adherent and I know this is a bit adhoc, but I like this solution for a few reasons. First, I personally need to associate sets of tasks with a particular day - and this is a simple way to do that. You just tap the day, and there's the day's schedule with the 'Tasks' at the top. Tap 'Tasks' and there are all the tasks laid out neatly and clearly by context on a single scrollable page. Second, an iCal Event's 'Notes' field allows for a lot of flexibility to organize your lists the way you want, to enter as much or as little information as you want (I'm not in Leopard yet, but I assume this is unchanged). And because the iPhone/iPod Touch makes it super easy (even enjoyable) to edit, the system is an easy one to stick to. Third, no problems syncing with iCal. Fourth, you never have to use the iPhone's yellow-lined notes program. Again, it's adhoc and not particularly original or particularly clever, but until iCal To-Dos sync well with iPhone, I've found this to be a pain-free workaround with pretty good results. » POSTED IN:
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