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43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

How do you improve your accuracy quickly in boring tasks?

At work my job involves, more and more, tedious indexing of documents in a database. My problem is that our IT dept. is so paranoid of security breaches, they won't let us edit our *known* mistakes; we have to sumbit our errors to them. This is frustrating and embarrassing to me, because, while I don't have bomb squad level accuracy and attention-to-detail, I am conscientious and proofread everything I submit, and now I can't.

Does anyone have any tips on how to bring my clerical (first and only pass) error rate down quickly from about 1% to, say, under 0.1%?

MIght I add that the (proprietary) software lacks basic data validation features.

Stew's picture

I often have to write...

I often have to write legal documents under a tight deadline, and they must be flawless. It might be counterintuitive, but I find it helps to slow down and proofread as I go.

If these are the types of documents that tend to use the same or similar phrasing, maybe it would help to create a separate file of "frequently used text" to cut and paste into your working document. You could ensure that the template is correct, and then you'd only have to modify it accordingly, decreasing the chance of error.

 
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