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43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

Anyone else having problems replying to emails?

I'm so bad replying to emails. They just keep piling. I read them the moment they come, but something keeps me from replying or acting on them. How do you deal with emails? Do having specific blocks of time devoted to email writing works for you? How you balance replying to emails with the other parts of your work? Is anyone using Groupwise for your emails? Any tips for using it? The new version is able to attach labels to the emails and changes the color of the header accordingly. Now I have a very colorful inbox but as full as before.

stevecooper's picture

I'd definately suggest reading GTD...

I'd definately suggest reading GTD - the system's pretty damned simple, but he does explain why he designed the system that way, and it makes sense. Sabreuse has pointed out one of them above.

I'm a programmer, so I've actually knocked up my own homebrew system, where I make my project lists up, in text files, like this;

Title
outcome
- action @CONTEXT
- action @CONTEXT
- action @CONTEXT

So that's a title, then a sentence describing what I need to have achieved, then individual actions with codes like @CONTEXT to say where I should be doing it; @SHOP, @WORK, @IPOD, etc.

Then I use a program to shake out a list for each context. So I might put this in;

--------
Sort out web domains
I have too many domains and it's costing me time and money. Reduce to necessity.
- @PC Kill ???.co.uk, ???.co.uk, ???.co.uk - !&1 Premium, 0800 783 5834
- @WAIT Ben + Kathy's reply RE ??? web sites.
- @PLAN decide what to do with ??? domains

Todo List
A General todo list of single-step tasks
- @PC Reply to ellen about jerry's meal.
- @SHOP Send Clare's book.
--------

And get out this;

--------
@PC
- Kill ???.co.uk, ???.co.uk, ???.co.uk - !&1 Premium, 0800 783 5834
- Reply to ellen about jerry's meal.

@WAIT
- Ben + Kathy's reply RE ??? web sites.

@PLAN
- decide what to do with ??? domains

@SHOP
- Send Clare's book.
--------

I also use it to populate a ticker with my next 3 work actions, so I've always got something on screen reminding me what I should be doing, and I generate timesheets for my boss, and a word document with all my non-work stuff, so I can print out stuff to do when I leave the office.

There's a great demo video showing how projects, contexts, and actions relate on http://kinkless.com/assets/kgtd/kgtd_intro.mov">http://kinkless.com/[/url] - [url]http://kinkless.com/assets/kgtd/kgtd_intro.mov

 
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