43 Folders

Back to Work

Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

Join us via RSS, iTunes, or at 5by5.tv.

”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

Definition and Structure: Mission, Goals vs Projects

Hi All -

I've come to realize - on yet another revamping of a Mission/Goals - GTD system that hasn't worked - that for me, the definitions and distinctions across various levels of Mission, Goals and Projects are absolutely critical. The purpose, structure and description of each (for me) need to be absolutely clear, otherwise - well, otherwise my carefully thought out system fails again.

For example - from GtD, I see that projects should have
Description (using active verbs)
Successful Outcomes
Dependancies and Resources

Yet it seems to me like that should be the structure of a Goal, not a Project.

Can anyone provide a succinct description of their mission, goal and project constructs? For example: Goals might include a SMART section (specific, measurable, actionable, r-somethingable, and timely); they might be a future statement (I have, I am, etc) using a definitive verb, etc.

Projects may have it's own set of verbs (as might NextActions) that describe the specific activities of the projects (or the specific physical actions of the NextAction)

TIA
Ed

Todd V's picture

Adding Standards & Sorting

Quote:
Similiar, on the GTD-higher-levels scale, the 50,000-feet purpose of your life looks from outside on your life, whereas the 40,000-feet vision asks "how does this play out in my life". You can scale up the model until your whole life becomes a project with purpose, outcome and action.

A successfull outcome is a goal. You can formulate each successfull outcome of your GTD-projects a a SMART-goal if you like. However it remains the same: each SMART-project will keep it's purpose and you will have to accomplish a set of actions to reach there.

I've never thought of the inside/outside way of looking at purpose and higher altitudes (i.e. 30-50,000ft). This is a really nice way of thinking about it. The German 'Gestalt' is richer than the English form/shape/structure and captures a lot that gets lost in translation.

The only one thing I would add to the fractal concept is to suggest two things:

1. Adding 'Standards' that establish the parameters for the project. You may have a successful outcome that consists of having a clean room, but if you assigned that task to somebody else, you would want to make sure they knew what your standards were for how to go about cleaning it (e.g. Make sure to?, Make sure to not?).

2. Dividing Actions connected to projects into one of three categories: Mission-Critical, Key Milestones, or Deliverables. This takes advantage of the fact that different actions of a project call for different kinds of organization. Mission-Critical consists of the critical pieces of the project that get sorted by priority. Key Milestones consist of pieces of the project that require sequence (i.e. they have to be sorted by first do this, second do this, etc.) It confuses the mind to have actions that require sorting by sequence with actions that require sorting by priority/importance. And Deliverables consist of any actions that don't need to be sorted by priority/importance or sequence and just get sorted to the required degree.

These are two elements of the GTD-methodology it took me a long time to realize I needed in my system. David Allen mentions them on pp. 58-59 of his _Getting Things Done_ book. They are one of many examples of things in that book I had that experience of "Do I really have to do 'that' part of your system?" and subsequently discovered that I did.

Todd

 
EXPLORE 43Folders THE GOOD STUFF

Popular
Today

Popular
Classics

An Oblique Strategy:
Honor thy error as a hidden intention


STAY IN THE LOOP:

Subscribe with Google Reader

Subscribe on Netvibes

Add to Technorati Favorites

Subscribe on Pageflakes

Add RSS feed

The Podcast Feed

Cranking

Merlin used to crank. He’s not cranking any more.

This is an essay about family, priorities, and Shakey’s Pizza, and it’s probably the best thing he’s written. »

Scared Shitless

Merlin’s scared. You’re scared. Everybody is scared.

This is the video of Merlin’s keynote at Webstock 2011. The one where he cried. You should watch it. »