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changes on gtd to prevent burnout

Lately I have begun using a daily to-do list again. I used GTD a lot over the last 1 1/2 years, and it helped me to get a lot of things done, probably too much than I should have. I don't blame this system, but I am suffering from burnout since a few months, and I had to seek professional help. In fact, I still fear that the constant fatigue and depression I experience for some time now might get worse. This was the main reason why I started to think about changing my system.
Now, at the end of each day I write a to-do-list for the next day on the basis of my list of projects/commitments and the next-action-lists I still keep at the moment. The advantage for me is the possibility to draw a line somewhere, to know that even with diminished strength I have done something for my projects. Even more important, I know when the day's work is done (before I am done, too). Actually, it is based on Mark Forsters Idea of the advantages of a closed list, although I still value the complex open "next-action"-lists David Allen suggested, because they help me to collect items for the week. But at the moment, dealing with rapid exhaustion and sudden mood swings downwards, the possibility to draw a line on my daily to-do list helps me a lot to relax.
Another thing that was always hard to accomplish with GTD: Any task that consisted in regular activities. I work as an academic, and I have to write in regular intervals. With a simple daily to-do-list added to my calender, I find it much easier to keep track of the regular tasks as well. Working on the basis of multiple next-action-lists had the disadvantage for me, that it became too easy for me to ignore the regular tasks and enjoy working on little next-actions. And there are always next actions to be done. If you tend to ignore the need for breaks like me, adding a closed list to your system might actually improve focus, plus the benefit to have a clear limit what is for today, and what for tomorrow.
Has anyone experienced similar problems? I am curious, how you deal with regular activities and the challenge to set limits to your workload, as I am still looking for alternative solutions.
Thank you,
Mark

Mark77's picture

many writers have trouble with GTD

thanks for the answer, andy, and also the clear choice of words. I didn't mean this post to become an application for pity. Interesting, though, that the term "burnout" is quite likely to trigger responses which state some resistance to the idea, that there might be some connection between "the book" and the temptation to do too much.

To avoid a misunderstanding, this was not meant as an anti-GTD-post at all. I value the system for its flexibility, for the idea of project- and next-action-lists, and for the support it provides for weekly reviews and long-term planning. Experiencing symptoms of stress (to use a non-psycho-term - it sounded worse than it is) just made me think of exactly what you recommended: That health should get a higher priority in my life.
I have to add, however, that I am still startled by the simple recipe: "it can't be the book". Especially on higher levels, I don't find much that I want to change. "Doing all this shit" is not how I would describe what I do for a living; I really like my work, and yes, I even have a family (which is top priority as well).
Just because I find creative work so rewarding, I am in constant temptation to forget about the time, and write until the morning, for example, or forget to lunch, when I am in the office. All I meant to say was that GTD in its current version might not be the last word about how to do time-management:

1) Most people on this forum seem to have clear limits set to them by their work. Frequently, I don't. In my eyes, this makes it a necessity for me to think about fixed intervals and such to introduce a bit of regularity.

Many writers (including academics) have problems defining their work in terms of next actions. Projects, yes, but "write 1/4 of chapter 4" ? Today, it might be 1/9 of chapter 4, tomorrow, 1/20, at the end of the week, 7/9 of chapter 4, in thirty minutes. This often results in doing the actual work outside the GTD system, and using lists only for projects and next actions of things that might keep you from working. There is an interesting post about that on the forum "The efficient academic", just to state that it is not a "beginner's error"

2) how do you organize recurrent, complex activities? As writers usually complain, many creative activities do not fit that well into "next actions". why should I go back to the basics (I read this book quite often now), when writing a list of these tasks might help?

3) Even if I add things like "relax > 5 times daily" to the task-list, it is very hard with GTD to get done with all the item on the lists. These are open lists, so by definition they always refill. I find them very handy for everything that I want to do during the week or later, but adding a daily, simple, closed list (only a few items!) to the system makes it much easier to define the minimum to be achived on a given day, and to remind myself about regular tasks: It may be an odd habit, but I feel better when I can tick these (important, regular) items off my list.

I started this thread to discuss a few ideas that helped me tremendously during the last weeks. Now I wonder, however, why it should be so important to work with the system "as advertised": What are the changes that you introduced into your personal GTD setup - especially, if you have to do (or are allowed to do) creative tasks?

Mark

 
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