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Student/Academic Filing Question

Congratulations to you all, especially those of you who responded to my post in the "I'm new" forum. I took your advice and borrowed a copy of GTD from my local library, and I am beginning to try to implement in my life.

I've asked a few questions surrounding GTD and the academic lifestyle on this board and I have another one. I'm curious about filing systems. I know that David Allen suggests an A-Z and warns that personal systems are dangerous. The vast majority of the things I save for "reference" are photocopies of journal articles and books related to my field, the History of Religions. I especially curious about the opinions of other graduate students in this matter.

Should I have a separate file (by topic or by author) for my academic resources or should I through them in an A-Z general file with my owner's manuals, bank statements and newspaper clippings?

Thanks for your help.

tychoish's picture

My general rule is to...

My general rule is to avoid getting anything on paper, in the form of photocopies. I have a filing system for articles: file names of "authorlast - title.pdf" in folders by project or class, so that it's in a folder along with other articles that I'm likley to be using in the same context. But it's not critical because of spotlight, which searches not only the file names, but the content as well, so if I'm looking for something, in particular, the system is irrelvant anyway. If I'm trying to reprocess a particular bit of work, it's already there.

The biggest hole is that Jstor gives you image files, so I almost always end up going back to Jstor if I really need anything there. I think some good OCR would be amazing here, becuase the images are perfect. Though, I have to say, I'd rather them use this low-power DRM then encrypt or something for the content. Long live Jstor. Anyway...

I've used refworks, and like that because it integrates with jstor, ebsco (though I use that less frequently), csa and I think Project Muse as well. My institution also provides access to refworks, and I've grown acostomed to it, so I'm there for now. Next year, god only knows.

What i'd really like to see is an itunes for PDF and other eText files, that might keep annotations, articles, and refrence and what not all together in a database so that I didn't have to deal with files any more than neccessary. DEVONthink, looks like it might be a good step in the right dirrection, but I don't have a lot of experience with it... all of the solutions I see look a bit too hodge podge for my tastes, and I've already got hodge podge

cheers,

 
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