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A 'Next actions' question -GTD newbie question

Hi all ,
After reading most of the "getting things done " book , there is one thing that I don't really understand as far as Next actions are concerned.

Let's say that I have a project which is to mail some books to a friend of mine .So first I need to get her adress :this contains of an action of emailing her ,then waiting for her reply.
Then there's the action of packing the books [@home ] and then there's an "errands" type of action of going to the post office and mailing it.

What I can't figure out ,is whether I should have all those listed as next actions in their separate contexts ,for the same project ,at the same time -ort should I enter the first action,then complete it ,and only then add the next action to it's context? I mean ,in most cases there are numerous and dependent actions in a project ,which belong to different contexts,right?

I'm using the "nextaction" tracking tool for managing my next actions,and there's no way of defining dependency there -but the mail question is ,how is this supposed to work,the real-GTD way?

Thanks :)

Stew's picture

The benefit of this is...

mdl wrote:

The benefit of this is that it forces you to reiterate and reevaluate as things change. (I've never correctly anticipated the steps of a larger project from the start). This method also ensures that lists keep refreshing. Once one checks off an action, the trigger would be almost automatic: "what is the correct next action here?" Reviews would then be the time to sync one's lists with one's project reference material (deadlines, necessary steps, mind maps), to make sure nothing has been missed. From my own experience, it's easy to confuse getting everything out of one's head with trying to control everything in advance. The former is the state of flow that everyone raves about. The latter does not allow enough room for adaptation and flexibility. (I'm speaking from my own experience of stale and bloated lists.)

There's been a lot of talk here in recent posts about project planning and linking to next actions. mdl, I like the point you've made here - it is important to get everything out of your head without predefining steps.

Personally, I use index cards for both NA's and projects: 1 card per NA context and 1 card per project. To link the NA's to the projects, I use a simple notation system. Each project card is numbered, ie. [1], [2], [3] etc. Once a project is completed, I don't worry about re-numbering the cards; just a system of keeping them in order does fine. When I list an NA in a context, I place the number of the project it applies to after it. (Wrap package [2]). I only list those actions I am able to do now in my NA lists.

In my experience, waiting for the weekly review is less effective, especially for smaller personal projects, than is moving onto the next task as soon as possible. I've never fully understood this part of GTD - maybe I'm too impatient to wait for a big review, or my projects demand I review more often. For this reason, I review my completed NAs several times per day, flip to the appropriate project card, and decide the next action. Keeping my project cards in numerical order helps me quickly find the correct project, that is, I don't have to remember how I named a project or where it is filed. Just a stack of numbered index cards.

I also took some of Emory's advice on his promoting technique, and I assign contexts only once an action has been 'promoted' to an NA list. Why try to control that particular part of a project before being in a position to fully understand that part of the project? For me, the outcome of the project is more important than the steps, so as the project evolves, so does my planning. My practice of reviewing my projects as I complete tasks seems to keep me on track.

Anyway, I am sort of rambling here, but I hope this helps. Just another system to consider as we all look for the perfect one.

 
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