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Filing email for reference?
mcnicks | May 26 2006
Hi, Recently I have found that my email is getting a bit out of control. I am getting quite good at keeping my inbox empty and generating actions. However, my filing for reference is all over the place. I started off creating a 'Reference' folder and then creating a subfolder for every bit of filing that I do, but this has quickly become difficult to manage: there are just too many folders! So, I want to ask you all how you file your emails? I have experimented with dragging them out of Outlook as files but then I lose all of the nice sorting that I could do. Maybe I should just create a gmail account for work and forward all of my email there? Cheers, 6 Comments
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 Panik makes a good point,...Submitted by two.olives on May 26, 2006 - 6:44pm.
Panik makes a good point, but it greatly depends on the version of Outlook you use. From Microsoft Knowledge Base By default, .pst files are in the Unicode format in Outlook 2003. Additionally, the overall size of the .pst files has a limit that is more than the 2-GB limit that is imposed by the ANSI .pst files. By default, the limit for a Unicode .pst file in Outlook 2003 is configured to be 20 GB. Despite this, I use the auto-archiving feature in Outlook to regularly move items older than x months to archive PST's. Although I could keep 20GB in my main file, my exchange account has a 1GB limit. There are also search time and backup considerations involved. Another suggestion for those who regularly use one Windows computer is Evernote. The reason being that you can drag/drop an email into Evernote and it does a decent job of bring the content AND a link to the original. Evernote, of course, has a decent tagging structure. » POSTED IN:
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