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Filing email for reference?
mcnicks | May 26 2006
Hi, Recently I have found that my email is getting a bit out of control. I am getting quite good at keeping my inbox empty and generating actions. However, my filing for reference is all over the place. I started off creating a 'Reference' folder and then creating a subfolder for every bit of filing that I do, but this has quickly become difficult to manage: there are just too many folders! So, I want to ask you all how you file your emails? I have experimented with dragging them out of Outlook as files but then I lose all of the nice sorting that I could do. Maybe I should just create a gmail account for work and forward all of my email there? Cheers, 6 Comments
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 The best system I've found...Submitted by panik on May 26, 2006 - 4:51pm.
two.olives wrote:
The best system I've found so far has been using the GMail approach in Outlook. There is one reference folder, and ALL reference material goes into it. You have to be careful with this. There is a maximum limit to the number of items you can have in one folder in Outlook. I think it's 16,000 in Outlook 2000, not sure about newer versions though. When you hit the limit the .PST becomes corrupt, and you can't recover it easily :eek: Seen it happen, the bosses PA was pretty distraught.... I just thought she was crazy for keeping everything in one folder. The problem is that it is not easy to go through and cull stuff that isn't required anymore. » POSTED IN:
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