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Filing email for reference?
mcnicks | May 26 2006
Hi, Recently I have found that my email is getting a bit out of control. I am getting quite good at keeping my inbox empty and generating actions. However, my filing for reference is all over the place. I started off creating a 'Reference' folder and then creating a subfolder for every bit of filing that I do, but this has quickly become difficult to manage: there are just too many folders! So, I want to ask you all how you file your emails? I have experimented with dragging them out of Outlook as files but then I lose all of the nice sorting that I could do. Maybe I should just create a gmail account for work and forward all of my email there? Cheers, 6 Comments
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 The best system I've found...Submitted by two.olives on May 26, 2006 - 7:24am.
The best system I've found so far has been using the GMail approach in Outlook. There is one reference folder, and ALL reference material goes into it. Then you have three ways to choose from: 1 - Use Outlook's Advanced Find, which frankly, could be a lot better I absolutely love the functionaility of Omea and NEO, but find their stability was not perfect. I have also just upgraded to Outlook 2007 Beta2, and am exploring its few search features. The advantage of NEO/Omea is they offer ways of LOOKING at the email (by date, by contact, by attachment) rather than just searching. I, personally, have taken one further step and use a hosted exchange account with 1and1.com, which means my reference is available to me online and via my PocketPC. I personally do not like putting my faith/inbox into a free service like GMail when it comes to something as critical as email, but that's very much a personal decision. Good Luck, » POSTED IN:
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