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43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

Why I love Getting Things Done on Index Cards

This just happened today.

We had a big staff meeting. My regular job duties are managing several intrusion-detection systems and architectures. All of the people in my Engineering team do this and we all have various offerings.

I was primary on one, and a peer was the secondary. I got yanked off that product and put on others that needed me and instead of having a long drawn-out meeting on what I was currently working on for that product, do you know what I did?

I pulled those project cards associated with that offering and flicked them across the table the New Guy.

Absolved. Migrated. That guy now has several cards that he can follow and merely resume my work. No brain dump, no strategy meeting, just a list of individual tasks for each project related to that platform.

Someone asked, "What are you doing?" and all I could say was, "I just transitioned that product to Dave".

Its good here in the land of 3x5.

Berko's picture

Do you (or does anybody)...

pooks wrote:
Do you (or does anybody) have to have a paper trail or record of stuff they've done?

If so and you're using the hPDA, do you file the 3x5s so you can refer to them later, or are the records kept some other way?

You know, if later in the process somebody comes back because something seems to not have been done, and you have to go back in your records so you can say, "Look, on the 4th I gave it to X and on the 6th he'd finished and given it back to me, and on the 10th my work was completed and I turned it in to Y, just like I was supposed to..."


I keep a black 3X5 box for filing my used cards. I even file my capture cards when they are full. Emory's practice of taking pictures would be a good one as well, but it's not machine readable so you have to associate tags with the photo. In the long run, that might be better than paper filing.

 
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