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To-Done: Scheduling tasks
Merlin Mann | Aug 18 2005
How I learned to stop worrying and love my schedule This is an intriguing idea. Peter converts his to-dos into scheduled blocks of work.
If you’re reading this and thinking “so freakin’ what?” you’re probably not alone, but some of the GTD acolytes in the house might be hollering “Blasphemer!” since David Allen often suggests using your calendar only for “hard landscape” items, such as appointments with others, while leaving to-dos as “when you can” items that get knocked off as time, energy, and context allows. But, the idea is really quite sound for someone like me (and most of the people I know). If you handle all your own work and scheduling (a/k/a “don’t have a ‘real’ job”), it’s entirely up to you to choose and do all the tasks on your theoretically unlimited lists. Giving yourself timed assignments like these seems like a potentially smart way to ensure that your stuff is getting done when you think it should. Since you put the tasks in there, you’re certainly entitled to remove them as well, right? You’re just making some modest paper walls to give a shape to something that’s often frustratingly formless. Neat idea. I continue to admire and enjoy how people are adapting the patterns of GTD without hewing slavishly to every syllable of the book. This is a terrific example of how one pattern (“get it all down”) might seemingly contradict another (“calendar is hard landscape only”). Of course, they’re not really contradictory at all unless you choose to treat Allen’s suggestions as an operator’s manual or fundamentalist Productivity Bible. While that approach is useful for getting started with a system like GTD, it does seem valuable to let the ideas evolve and adapt into something that better comports with your own needs. Edit 2005-08-18 09:35:25 - The referenced To-Done post was by Peter Flaschner not Keith Robinson. Sorry for the error (and thanks, Jay). Technorati Tags: calendars, GTD, productivity, todos 27 Comments
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 The David's reasoning for not...Submitted by TjL (tntluoma.com) (not verified) on August 18, 2005 - 5:58am.
The David's reasoning for not scheduling flexible tasks was simple: Don't lose the HAVE TO DO TODAY amid the PLAN TO DO TODAY. Time Management for Dummies by Jeffrey J. Mayer (who also wrote a book about ACT which I highly recommend for anyone using Windows, but use the version that works with ACT for Palm) said that we ought to schedule EVERYTHING. The theory there is that if you don't plan WHEN you will do it, you probably WON'T do it. So how have I dealt with these two reasonable but contradictory ideals? Here's what I have come up with: 1) things that HAVE to be done TODAY get scheduled in my calendar with a time attached. 2) things I want to do today get scheduled w/o a time attached (this is possible in ACT but I don't know if it is possibe in Palm Datebook). When I schedule new NEXT ACTION I put in when I want to do it, but w/o a time. That way I can look down the calendar and see the HAVE TO DO TODAY items and the other items. Best of both, at least so far. » POSTED IN:
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